Accounting Specialist (Accounts Payable)

**Job Title**: Accounting Specialist
**Department: Administration**

**Reports To**:Controller
**FLSA Status: Non-**Exempt

**Summary**:
Maintains and analyzes activities in the accounts payable/receivable function.
Ensures timely payments of vendor invoices and expense vouchers, maintains accurate records and control reports.
Contacts past due accounts to verify and/or negotiate outstanding account balance.
Maintains cash receipts and refers accounts to collection agencies.
May recommend improvements to accounts payable/receivable processes.
Processes accounts receivable and accounts payable transactions.
Records and posts payments received and makes payments for vendor invoices and other debts owed by the organization.
Verifies amounts owed and received and ensures that transactions are recorded promptly and accurately in accordance with internal accounting policies.
Maintains and reconciles accounts payable and receivable ledger accounts.
Prepares reports of delinquent accounts and responds to customer/vendor inquiries.
**Essential Duties and Responsibilities**:include the following.
- Compiles and sorts documents, such as invoices and checks, substantiating business transactions.
- Verifies and posts details of business transactions, such as funds received and disbursed, and totals accounts to ledgers or computer spreadsheets and databases.
- Audits invoices, researches discrepancies, logs any errors and submits to customers for payment
- Investigates issues with customer payments and contacts the customer, if appropriate or the sales department to resolve.
- Semi-Monthly send customer statements and resolve any discrepancies discovered in the review.
- Daily monitoring of the AR and AP general outlook mailbox.
- Codes data for input to financial data processing system according to company procedures.
- Extracts general ledger information such as AR and AP Aging and works to resolve any past dues.
- Reviews, balances, interprets computer reports and makes corrections.
- Audit and Approve Expense Reports submitted through our Expense Report Portal
- Assists employees, vendors, clients, or customers by answering questions related to accounts, procedures, and services.
- Completes assigned monthly spreadsheets.
- Calculates and generates manual and recurring journal entries as assigned.
- Prepares payroll for submission to payroll company.
- Calculates and generates commission payments.
- Acts as backup for phone and front door coverage
- Other duties may be assigned.
**Supervisory Responsibilities**:
This job has no supervisory responsibilities.
**Competency**:
To perform the job successfully, an individual should demonstrate the following competencies:

- Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully.
- Technical Skills - Strives to continuously build knowledge and skills.
- Customer Service - Responds promptly to customer needs.
- Written Communication - Edits work for spelling and grammar; Presents numerical data effectively.
- Teamwork - Contributes to building a positive team spirit.
- Business Acumen - Understands business implications of decisions; Displays orientation to profitability.
- Cost Consciousness - Contributes to profits and revenue.
- Ethics - Works with integrity and ethics; Upholds organizational values.
- Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time.
- Judgment - Supports and explains reasoning for decisions.
- Planning/Organizing - Prioritizes and plans work activities.
- Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality.
- Quantity - Completes work in a timely manner; Works quickly.
**Qualifications**:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Prior experience with GAAP and Public accounting procedures.
**Education and/or Experience**:
Associate's degree (A.A.) or equivalent from two-year college or technical school; or more than 4 years related experience and/or training; or equivalent combination of education and experience.
Bachelor's degree in Accounting preferred.
**Language Skills**:
Ability to read and comprehend simple instructions, short correspondence, and memos.
Ability to write simple correspondence.
Ability to effectively present information in one-on-one and small group situations to customers, clients, and other employees of the organization.
**Mathematical Skills**:
Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals.
Ability to compute rate, ratio, and percent and to draw and interpret bar graphs.
**Reasoning Ability**:
**Co