Administrative Assistant

Administrative Assistant

Pfizer Inc.



Administrative Assistant

Detalles de la oferta

Pfizer's Global Financial Solutions (GFS) Shared Services is a well-established operation with beginnings in Memphis, Tenn., in 1997. The organization expanded to Europe in 2003, Asia in 2007, Latin America in 2013, Eastern Europe in 2014 and AfME in 2016. GFS Shared Services has a workforce of more than 1,000 Pfizer colleagues, in addition to a successful partnership with a Business Process Outsourcing (BPO) partner, Genpact, in one location globally.

The GFS Shared Services Center (SSC) for the Latin America Region (LAR) is a high performing team responsible for the timely delivery of standardized financial processes on behalf of Biopharmaceutical Finance and their business partners for the Emerging Markets. The organization performs certain Record-to-Report, Invoice-to-Pay, Travel & Entertainment, Credit-to-Cash and other related activities from regionally centralized locations in San Jose, Costa Rica.

The GFS San Jose Administrative Assistant will provide comprehensive support to the leader executing a full range of executive administrative duties.

- Provide administrative support to the GFS Site Leader and his team
- Manage travel arrangements efficiently, ensuring timely scheduling of transportation, hotel, etc.; prepare detailed itineraries, process expenses through Concur/PT&E, and maintain receipts and records
- Create agendas, schedule appointments and take/issue meeting minutes as requested
- Support regional events (e.g. meetings, calls, training sessions), tracking attendance, coordinating technical requirements, collecting and distributing presentations, ordering catering as needed, etc.
- Create and maintain distribution lists, organizational charts, and contact lists
- Anticipates and resolves broad range of conflicts; guides others in processes (e.g., meeting conflicts, overlapping deadlines, etc)
- Prepare purchase requisition for the needs of the department
- Work closely with other colleagues to coordinate workflow and completion of work within deadlines
- Support projects as needed

- GFS San Jose colleagues
- Global Operations
- Procurement
- Human Resources
- Genpact (outsource service provider)


- Bachelor’s Degree required
- Have at least 2-3 years of experience that demonstrate the ability to carry out technical and administrative functions described in job responsibilities
- Must be independent, proactive, and self-motivated demonstrating strong organizational, interpersonal, and communication skills (both written & verbal) with colleagues at all levels in the organization
- Have an appreciation of the need for accuracy and precision; attention to detail is required, along with solid numerical skills
- Have a strong work ethic and high integrity, excellent judgment and the ability to work with information of a confidential and sensitive nature
- Be comfortable working in a fast-paced environment, with the ability to multi-task and adapt quickly to changing priorities
- Able to take direction and work with mínimal oversight

- Proficiency in Ariba, Concur/PT&E, Microsoft Outlook, Word, Excel, and PowerPoint required
- Speak fluently in Spanish and English
- Good organizational skills to coordinate and manage multiple priorities.
- Proficient written and verbal skills to enable effective communication with all levels of management.

- Position will not require travel.
- Pfizer is an equal opportunity employer and complies with all applicable equal employment opportunity legislation in each jurisdiction in which it operates.

Ciudad: escazú

Fuente: Emprego_Pt


  • Otros / Otros



Sexo: Indefinido

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