Administrative Assistant

- Schedules appointments, meetings, travel itineraries and coordinates related arrangements.
- Prepares and manages expense reports through settling.
- Attends meetings, records and distributes meeting minutes.
- Prepares and analyzes complex trends, reports, and presentations drawing data from a variety of sources.
- Assists in the preparation of budget and project reports as required.
- Researches, collects, compiles, and analyzes a wide variety of complex data and information requests.
- Designs procedures to maintain confidential record, files and procedures.
- Design of operational templates for the sites’ policies, procedures and communications.
- Prepares and initiates routine and non-routine correspondence and memoranda.
- Responsible for the accurate release of a variety of communications and information that affect the organization.
- May have informal supervisory responsibility.
- Requires broad and comprehensive experience, skill, and knowledge of organization policies and practices
- Responsible for maintaining and continuously improving quality and objectives.
- Responsible for purchasing from order to execution of PO in SAP system.
- Reviews invoices received and enters them into the SAP system, confirming that the charges are for concepts and correct amounts
- Coordinates and support facilities purchases and management for the following areas: cleaning, dining needs (coffee, tea, etc). and others as necessary.
- Supports all Occupational Health needs, including participation and/or input to the Emergency Committee and SHE.
- Coordinates engagement events, such us inaugurations, town halls, LT global meeting.
- Responsible for Reception and other Admin back ups

Roche is an equal opportunity employer.

Business Services & Support, Business Services & Support >Administrative Support