Duties
The Procurement specialist will be responsible for the downstream procurement process for indirect purchases. Must ensure the process aligns and comply the Global and Local Affiliate Procurement Policy. The buyer will be gatekeeper of any missing information to follow up with the business before the PO is created and will provide support to end users and suppliers when required. See sumarize tasks below:
- Review, prioritize, and process purchase requisitions within specified Service Level Agreement (SLA). This includes: general inquiries, placing over 200 orders per month using SAP, expediting, etc.
- Responsible for investigation to close invoices blocked for payment (single point of contact for invoice reconciliation).
- Collaborate with Receiving and Accounts Payable to expedite processing of receipts and invoices within 1-2 working days of notification.
- Responsible for intervention on orders requiring procurement expertise before being fulfilled by suppliers.
- Partner with requestors, stakeholders and suppliers to solve all issue related to the requisitioning process.
- Work together with Vendor Master Data team for new vendor creation or updates.
- Support and help end user with questions the may have during the Procurement Process such as requisition creation, PO status, Invoice related questions and status.
- Support and help supplier with questions during the procurement process such as PO values, PO information/clarification, invoice related questions and status.
- Support and enforce Procurement policies, and all other Purchasing requirements (contract, quote, care4cash program) and audit or regulatory requirements
Skills:
- Experience / knowledge of transactional Requisition-to-Pay (R2P) processes and systems, Technical proficiency with appropriate Procurement systems and tools
- Biotech/Pharma experience helpful
- Basic analytical skills.
- Process oriented.
- Numeric, with strong analytical skills and creative problem solving capabilities
- Proficient in use of computer (Microsoft Suite, e-mail, Calendar, procurement systems, etc.)
- Have experience in initiating and executing process improvement opportunities
- Flexible and open to change, ability to embrace and support process change
- Demonstrated effective time management and organizational skills
- Ability to work in a fast paced environment with competing priorities
- Highly motivated, results focused and act with a high sense of urgency
- Willingness to assist other Procurement Services team members as needed
- Highly effective at participating in cross functional teams and developing cross functional understanding
- Demonstrated experience in establishing and building successful supplier relationships
- Interface professionally and maintain good rapport with requestors, stakeholders, and suppliers alike
- Have strong team building skills
- Highly committed to excellent customer services
- Display excellent communication skills (verbal and written)
- Open to flexible alternate working hours
Requirements:
- 1-3 Years Procurement related experience
- 1- 3 SAP experience and other procurement systems
- Customer service experience preferable
- Good English skill is a must
- Accounts Payable or Vendor Master Data experience is nice to have.
Education:
- High School or Equivalent
- University Degree helpful
- TheCertified PurchasingManager (CPM) or equivalent certificates is nice to have
Roche is an equal opportunity employer.
Procurement, Procurement >General Procurement
