Operations Coordinator

Description :Key Responsibilities:Assisting with general operations & admin support across several POP studios: Studio 6,Chicago, HPS, Magma, and At ScaleOnboarding process for freelancers, coordination with HR and IT for different credentialsManage and tracking expenses in a technical platformManager Amex tracking and reconciliationIssuing POs to vendors as well as aiding in payment issues with vendors and APFollowing up and retrieving all POs from agency partnersAssist in tracking studio revenue throughout each monthTracking client retainer spendsTrack and report freelancer time in different platformsAssist in bi-weekly payroll reporting for freelancersAssist with creation and revisions of process & protocol documentsTracking Seamless Orders and submit to financeRequirements & Skills:You are comfortable working effectively in a collaborative, fast-paced, deadline-driven environmentA demonstrated aptitude to learn new technical systemsExcellent organizational skills.•Excellent English communication (written & verbal) and interpersonal skillsAbility to multi-task with strong attention to detail and be adaptability to changeYou work effectively with a variety of different people at all levelsYou understand the value of learning from unusually bright and passionate coworkers and supervisors who are committed to professional developmentExcellent problem-solving and planning skills, with a focus on quality and accuracy•Familiarity with MS Office and Google Applications (Microsoft Suite including, Outlook, Onedrive and Teams. Filemaker, HubPlanner, Agresso, & Pulse is a plus) Education:Bachelor's Degree in administration or any related field.Contract Type :PermanentHere at Havas across the group we pride ourselves on being committed to offering equal opportunities to all potential employees and have zero tolerance for discrimination. We are an equal opportunity employer and welcome applicants irrespective of age, sex, race, ethnicity, disability and other factors that have no bearing on an individual's ability to perform their job.