General Administrative Support ** Support C-Suite executives within Moody's Investor Services**: Provide general administrative assistance including calendar management, occasional travel coordination, filing expenses, and presentation preparation. Acquire and maintain a good understanding of Moody's business, and particular business lines being supported, to provide efficient support and service. Uses initiative to relieve executives of detailed work. Specific responsibilities:- Meetings coordination: Process meeting requests for the team including setting up virtual and in-person appointments, reserving conference rooms, requesting security passes for guests, arranging refreshments, etc.- Travel & entertainment: Arrange all travel for managers including air, rail, car service, and hotel and conference registrations taking care to be mindful of timeframes and working to ensure that the most efficient options are taken advantage of. Preparation of T&E reports for each team member supported, ensuring that company policies are followed and that relevant information is included- Correspondence: Prompt and accurate preparation of various correspondence, including coordinating communication between the risk department, Communication teams and other stakeholders as appropriate- Liaison: As needed, assist in coordinating efforts with Technology, Building Services, Communications, and others to ensure the group's needs are met.**Department Wide Support**: Support department-wide activities including the timely onboarding of new members (including follow-up on start date), maintaining the Risk Management share point and web page, and other initiatives as assigned. Also includes assisting any third-party vendors and acting as a general resource / knowledge-keeper for your executives and their direct team. ** Administrative Back-Up**: As needed, during vacations and times of absence, provide backup assistance in order to ensure an uninterrupted flow of operations with regard to support staff, technology, and all in-office and remote issues. ** Accounts Payable**: In charge of revision and submission of Accounts Payable vouchers, ensuring that proper accounts are used, amounts are accurate, and that proper and organized documentation is provided to support the voucher. ** Other**: Learning SharePoint and our intranet system (MINT) to maintain teams' internal communications platforms. May be called upon to tackle additional responsibilities and/or perform other tasks as assigned.- 3-5 years of related experience working in a corporate environment- Comfortable working with C Suite Executives- Solid understanding of Microsoft Office Suite including Outlook, Word, Excel, and PowerPoint. Familiarity with SharePoint as a team communication tool is a bonus.- Proven organization skills- Excellent interpersonal skills and phone/video call demeanor- Strong verbal and written communication skills - ability to convey thoughts clearly and succinctly and to communicate pertinent complex information in a clear and organized manner; ability to compose general correspondence, memos, and other documents that require little or no editing by the manager- Proactive attitude in supporting the CRO and risk team- Capacity to adapt to shifting priorities- Strong orientation toward teamwork with- Ability to take initiative, work independently and with mínimal directionMIS ManagementMoody's is an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status, sexual orientation, gender expression, gender identity or any other characteristic protected by law.Moody's is a global integrated risk assessment firm that empowers organizations to make better decisions.
