Talent Acquisition Administrator- (220001GC)CWT is one of the world's leading digital travel management companies and as a Business-to-Business-for-Employees (B2B4E) travel management platform, companies and governments rely on us to keep their people connected - anywhere, anytime, anyhow - and across six continents, we provide their employees with innovative technology and an efficient, safe and secure travel experience.In Human Resources, our credo is people + culture = performance. We understand the importance of attracting and retaining the best possible talent, and we do that by providing a positive workplace culture in which all our employees are empowered to wow our customer. Our HR function is made up the following areas:Employee ExperienceEmployee & Labor RelationsEmployee CommunicationsCompensation & BenefitsEmployee ServicesHR Business Partners**Position overview**The Human Resources team is seeking for a **Talent Acquisition Administrator.**The Talent Acquisition Administrator is responsible for providing administrative support to departmental leaders and teams as well as providing organizational coordination for management to ensure the department runs smoothly and communication lines remain open. Working closely with the regional and global talent acquisition teams, they will contribute in the definition, implementation and improvement of the global recruitment tools and processes in their country or region.Working within our **Global Talent Acquisition Team**, the **Talent Acquisition Administrator **will work closely with the Talent Acquisition Consultants as well as providing a consistent and efficient recruitment service to the business.You will also provide other general administration support, complete other tasks and actively get involved in adhoc projects.**Position Description****Tasks & responsibilities**The role will include, but not be limited to, the following tasks:- Working with recruiters on recruitment marketing strategy. Such as social media publishing activities across various channels e.g. Linkedin, Xing and other relevant job boards- Support recruiters, reviewing our job positing regularly to ensure the format and quality of the postings are good- Managing interview logistics - booking rooms when required- Managing Right to Work checks (passport checks, ID cards etc)- Managing and updating the Applicant Tracking System (Taleo)- Management of day-to-day queries ensuring all are dealt with in an effective and timely manner and escalated where necessary- Work to the service levels agreed with the business- Background Checks - ordering / monitoring / communicating results, administration with vendor Account Manager.- Issuing and collecting associated paperwork related to the hiring process (offer letters, acceptance docs and new hire forms)- Creating and filing personnel files and documents where required- Scheduling / leading new hire orientation (in-person and online as required)- Creating and editing job descriptions in Taleo / posting on corporate website.- Posting roles on external websites and job boards. Own the relationship with local job boards and employment service vendors.- Coordinating interview times / communicating and confirming with all parties. Issuing video interview requests and processing results.- Assist with ad hoc reporting used in management reporting- Take ownership of social media channels, work with media and communications teams to ensure a consistent branding across all sites.**_This role can be office based, hybrid or remote based**_**LI-Remote**Qualifications**:**Position Requirements**- **Full vaccination scheme ( ID and QR will be required)****Educcation**- Studies in Human Resources are preferred but not required- Basic to Intermediate Excel knowledge is a plus**Languages**- Excellent written and verbal communication skills in English required- Intermediate to advanced written and verbal communication skills in Portuguese is desired but not required**Skills & experience**- Service / customer focus- Business sensitivity, understanding of the position and its requirements.- Strong problem-solving skills- Respectful of confidentiality issues- Results oriented- Ability to work autonomously but with a team/partnership spirit- Presentation skills: Excellent written and verbal communication skills, experience in running web-based training sessions an advantage- Recruitment/coordination/admin experience in a busy, fast-paced environment- knowledge of applicant tracking systems (Taelo would be advantageous) - Training will be provided- Ability to multi-task and handle competing priorities- Experience working in an administrative role, in a busy customer focused environment- Flexible, proactive, and highly organized with excellent attention to detail- Strong communication skills with the ability to communicate with numerous individuals with a customer focused approach- Strong IT
