Job Summary:Amentum is seeking a **Subcontracts Administrator** to support our Team in Belen.This position will require some overtime, particularly during seasonal peaks in purchasing.The **Subcontracts Administrator** performs administrative functions associated with contracts coordination, administration, and invoice reconciliation.- Support new vendor setups, requests for proposals, and the administrative portion of contracts and service agreements.- Contacts vendors to source correct and cost-effective parts and services.Inputs requests into system to generate PO or use a PCard- Maintain files of requisitions, receiving reports and related documents.- Lead Supplier Sustainability and Quality Program. Coordinator with Subcontractors to comply with program requirements.- Create reports checking PO status cost and invoice payment and other projects assigned by Supervisor.- Working with Operations, Finance and Subcontracts on invoicing process. Ensure purchasing acquisition, purchase order, and invoice match.- Requires fluency in Microsoft Office programs, particularly Microsoft Excel (including the ability to create charts and graphs, insert formulas, and leverage various look-ups), as well as all software tools used in the procurement process.- Experience in one or more of the areas of purchasing, expediting and integrated supply is preferred.**Responsibilities**:- Analyzing workflow processes.- Ensuring bills are paid in a timely and accurate manner while adhering to department procedures.- Comparing purchase orders, prices, terms of payment and other changes.- Handle queriers and coordinate with Business Unites/Functions to resolve issues during invoice processing.- Coordinate requests for contracted services with Procurement, the appropriate Supervisor, Lead and client- Work with and oversee subcontractor activities.- Support pricing, bids, and vendor sourcing functions.- Support the purchase order requisition and payment process.- Support/assist the development of team and vendor performance measurements and metrics.- Perform some amount of start-up activity for new facility add-ons- Understand company policies and enforce safety regulations.- Other duties as assigned by Manager or Supervisor.Minimum Requirements:- Three years of experience in a materials management, procurement, purchasing, or related role in a business environment, or demonstrated equivalent combination of education and experience.- High school diploma or demonstrated equivalent.- Strong proficiency with Microsoft Office software, particularly MS Excel (including the ability to create performance metrics, charts, etc).- Ability to coordinate with internal departments.- Solid organizational skills to keep track of invoices.- Strong customer services skills to work with various internal teams and vendors.- Experience in both procurement and accounts payable preferred.- Fluent in English and Spanish, Portuguese preferred.- Must be Leagaly Authorized to work in Costa Rica.
